How to stay productive with a smaller team

Team productivity

Working with a smaller team can be challenging. It requires careful planning and quality management to stay productive. With the right strategies it’s possible to maximize output and maintain high standards of work even with minimal resources. Using the following tips, will help you to stay productive with a smaller team while still getting high-quality results.

1. Set SMART goals

Set achievable goals that are SMART – Specific, Measurable, Achievable, Relevant and Time-bound. Unrealistic goals for small teams or people with limited resources will only lead to frustration. Instead, focus on setting achievable goals that you know your team can work towards in an efficient manner.

2. Track what you can

Don’t rely on memory alone. Instead, use tools such as Microsoft tasks, Dropbox, Google Docs, or a sharing program so that your team can collaborate and keep track of their work easily. Additionally, setting up regular meetings with your team members and having clear deadlines will help keep everyone motivated and on task.

3. Clear objectives

Having clear objectives is key to staying productive with a smaller team. Setting expectations for each team member helps everyone stay focused on the task at hand and minimises the risk of completing non-relevant tasks. It also helps create an environment of collaboration and accountability which can lead to greater productivity.

4. Prioritise tasks

Prioritize tasks and focus on what is important. It’s easy to get distracted by unimportant tasks that are not related to the main goal of your project. So, figure out what needs to be done first and then focus on those tasks one at a time.

5. Outsource

If necessary, outsource some of the workload, or bring in temps, to ensure that your team can focus on what they do best without feeling overwhelmed by too much work. When projects have tight deadlines or you don’t have enough resources because other workers are on leave, a temporary workforce can be a lifesaver.


The key to staying productive with a smaller team is to not over schedule yourself and your team. Make sure that you are realistic about the resources available. Don’t underestimate the time it takes to complete tasks or projects. Find temps to cover when necessary and most importantly know your objectives and plan how you’re going to get there.


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